Building & Usage Form


WORSHIP SERVICES AVAILABLE ONLINE

Small Group Building Usage  (Update 5/19/21)

Outdoor Meetings continue to be an available option to gather at Grace, with masks & physical distancing.  Please complete a building usage form to indicate outdoor grounds usage requests.  Limited access to bathrooms in the building would be available for a group meeting outdoors.

Scheduling Requests

  • Submit building usage request form on Grace’s website (in advance)
  • Meeting rooms will be pre-set for capacity and frequency of use limited
    • Room capacity for size of gatherings varies from 1 to up to 50
      • Room 102:      8
      • Grace Center:  20
      • Luther Hall:     50
  • Subject to state guidelines at the time of the event

 

Leader/Host of Gathering

  • The host of small group building usage agrees to use Grace’s building entry guidelines (screening, sign in, safety precautions- masks, physical distancing, etc.) and will use only the scheduled meeting room
  • Please ensure tables and chairs remain in set locations
  • Host responsible for wiping down tables that were used (high contact surfaces) before & after meeting

 

General Building

  • Meeting rooms are limited to lower level, using the main bathrooms (one household at a time)
  • No food or refreshments at this time (can bring individual water bottles)
  • Music rehearsal guidance noted separately

Submit Activity and Building Usage Items

GRACE LUTHERAN CHURCH
1300 Kishwaukee Valley Road Woodstock, IL 60098
Phone: 815-338-0554 Fax: 815-338-0913


In order to serve the members and guests of Grace Lutheran Church in the best possible way, we ask that you complete and return this form to the church office at least fourteen (14) days before your event for facility requests and 30 days for publicity purposes. Members may request a reduction or waiver of fees. We must adhere to the 14 day notice of usage so that Council will have time to review the request. Completing this form will also help ensure that this activity will be listed in our church calendar, newsletters, and worship folders. Thank you for your cooperation!

All fields with an “*” must be filled out below before pressing the submit button.


Members may request a reduction or waiver of fees. We must adhere to the 14-day notice of usage so that Council will have time to review the request.


** Fees for the usage of the church facilities are to be paid seven (7) working days prior to the event. Each group that uses Grace Lutheran facilities is responsible to set up, clean-up and return the room(s) according to the chart posted on the wall. Grace Lutheran will be closed at 10:00 p.m. each evening. Groups requiring a fee for the use of Grace Lutheran’s facilities must provide Certificate of Insurance from their personal insurance carrier naming Grace Lutheran Church as an additional insured prior to the planned event. You may obtain this certificate by calling the agency that has issued your homeowners and/or auto insurance and ask them to Fax, E-mail or mail a Certificate of Insurance to Grace Lutheran. Groups requiring a fee for usage include Service of Marriage for those who are not members of Grace; receptions for weddings, baptisms, first communion, confirmation and related receptions; bridal, baby and related showers and receptions; private dinners, events and celebrations; and community groups. For complete rental policies and usage fees see the “Rental and Usage Policies and Fees” document.


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