Building & Usage Form

Small Group Building Usage (Update 6/17/21)

Outdoor Meetings continue to be an available option to gather at Grace. Please complete a building usage form to indicate outdoor grounds usage requests. Limited access to bathrooms in the building would be available for a group meeting outdoors.

Scheduling Requests

Submit building usage request form on Grace’s website (in advance)
Subject to state guidelines at the time of the event

Leader/Host of Gathering

The host of small group building usage agrees to follow CDC and IDPH guidelines in place at the time of the event.
Please leave the space the way you found it.
Host responsible for wiping down tables that were used (high contact surfaces) before & after meeting
Masks are optional by mutual consent.

General Building

Meeting rooms are limited to lower level, using the main bathrooms
No food or refreshments at this time (can bring individual water bottles)
Music rehearsal guidance noted separately

Submit Activity and Building Usage Items

GRACE LUTHERAN CHURCH
1300 Kishwaukee Valley Road Woodstock, IL 60098
Phone: 815-338-0554 Fax: 815-338-0913

In order to serve the members and guests of Grace Lutheran Church in the best possible way, we ask that you complete and return this form to the church office at least fourteen (14) days before your event for facility requests and 30 days for publicity purposes. Members may request a reduction or waiver of fees. We must adhere to the 14 day notice of usage so that Council will have time to review the request. Completing this form will also help ensure that this activity will be listed in our church calendar, newsletters, and worship folders. Thank you for your cooperation!

All fields with an “*” must be filled out below before pressing the submit button.

Name of Event, Group or Organizations

Event Date(s)

Event Start Time(s)

Event End Time(s)

Reason for Event

Building Usage

Will Grace Lutheran’s Facilities be used?

Yes

Building Usage Start Time

Building Usage End Time

If yes: Desired Room(s)

Building Usage Fee (when applicable)

Members may request a reduction or waiver of fees. We must adhere to the 14-day notice of usage so that Council will have time to review the request.

Location of Event or Activity if Grace Facilities not being used

Other facilities or equipment needed

Describe your function, activity or news event – if activity is to be included in newsletters/worship folders please include all applicable details:

Where to sign up

Cost (if any)

Contact person

Telephone: (Work)

Telephone: (Home)

** Fees for the usage of the church facilities are to be paid seven (7) working days prior to the event. Each group that uses Grace Lutheran facilities is responsible to set up, clean-up and return the room(s) according to the chart posted on the wall. Grace Lutheran will be closed at 10:00 p.m. each evening. Groups requiring a fee for the use of Grace Lutheran’s facilities must provide Certificate of Insurance from their personal insurance carrier naming Grace Lutheran Church as an additional insured prior to the planned event. You may obtain this certificate by calling the agency that has issued your homeowners and/or auto insurance and ask them to Fax, E-mail or mail a Certificate of Insurance to Grace Lutheran. Groups requiring a fee for usage include Service of Marriage for those who are not members of Grace; receptions for weddings, baptisms, first communion, confirmation and related receptions; bridal, baby and related showers and receptions; private dinners, events and celebrations; and community groups. For complete rental policies and usage fees see the “Rental and Usage Policies and Fees” document.

By submitting this form I agree that our group / organization will comply with all IDPH requirements and guidelines in effect at the time of the event.

I Agree

Small Group Building Usage (Update 6/17/21)

Submit Activity and Building Usage Items

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